Meetings
 

AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING

Tuesday, October 10, 2017, 6:30 PM
1717 E Miraloma Ave, Placentia CA 92870

 
 
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
 J. Wayne Miller, President
Al Nederhood, Vice President
Andrew J. Hall, Director
Phil Hawkins, Director
Brooke Jones, Director
4. ADDITIONS/DELETIONS TO THE AGENDA
5. INTRODUCTIONS AND PRESENTATIONS
 5.1. Introduction of Newly Hired Employees
 5.2. Elected Official Liaison Reports
6. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes.
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration.
 7.1. Minutes of the Board of Directors Regular Meeting Held August 8, 2017
  Recommendation: That the Board of Directors approve the minutes as presented.
 7.2. Minutes of the Board of Directors Regular Meeting Held August 22, 2017
  Recommendation: That the Board of Directors approve the minutes as presented.
 7.3. Minutes of the Board of Directors Workshop Meeting Held August 24, 2017
  Recommendation: That the Board of Directors approve the minutes as presented.
 7.4. Payments of Bills, Refunds, and Wire Transfers
  Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $2,421,892.14.
 7.5. Renewal of Auto and General Liability Insurance Policy with Association of California Water Agencies Joint Powers Insurance Authority (ACWA-JPIA)
  Recommendation: That the Board of Directors approve payment to ACWA-JPIA in the amount of $227,720.17 for renewal of the District's auto and general liability insurance policy through October 1, 2018.
8. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action.
 8.1. Establishing Public Agency Retirement Services (PARS) Public Agencies Post-Employment Benefits Trust and Adopting Pay Down Schedules for the District's Other Post Employment Benefits (OPEB) and Public Employees' Retirement System (PERS) Liabilities
  Recommendation: That the Board of Directors:

(1) approve Resolution No. 17-32 adopting the Public Agencies Post-Employment Benefits Trust administered by PARS, subject to review as to form by general counsel;

(2) direct staff to make a payment in the amount of $247,599 in order to open the PARS account and select the Moderate Risk Investment Strategy;

(3) adopt a 5 year pay down schedule for the District's OPEB liabilities, beginning July 1, 2018, in the amount of $377,239;

(4) adopt a pay down schedule, in an annual amount and schedule to be determined at the meeting, to prefund the District's PERS pension liabilities beginning July 1, 2018; and

(5) direct staff to prepare a policy with pay down schedules for the District's OPEB and PERS pension liabilities for consideration at the October 24, 2017 regular meeting.

 8.2. Construction Contract for the Drilling of Well 22
  Recommendation: That the Board of Directors award the Construction Contract for the Drilling of Well 22 to Bakersfield Well & Pump Company for $676,629.90, Job No. J2009-22 #22.
 8.3. Waterline Replacement for Tract 15199 at the Northwest Corner of La Palma Ave and Camino de Bryant
  Recommendation: That the Board of Directors authorize staff to proceed with replacement of approximately 2,300 feet of waterline within Tract 15199 for an estimated cost of $900,000.
9. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District’s interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only.
 9.1. Budget to Actual Reports for the Month Ending August 31, 2017
 9.2. Cash and Investment Report for Period Ending August 31, 2017 
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
 10.1. Directors' Reports
 10.2. General Manager's Report
 10.3. General Counsel's Report
 10.4. Future Agenda Items and Staff Tasks
11. COMMITTEE REPORTS
 11.1. Interagency Committee with MWDOC and OCWD
(Miller/Nederhood)

  ·  Minutes of the meeting held September 28, 2017 at 4:00 p.m.
  ·  Next meeting scheduled November 20, 2017 at 4:00 p.m.
 11.2. Joint Agency Committee with City of Yorba Linda
(Miller/Hawkins)

  ·  Minutes of the meeting held September 18, 2017 at 4:00 p.m. (To be provided when available.)
  ·  Next meeting scheduled December 18, 2017 at 4:00 p.m. at YL City Hall.
 11.3. Joint Agency Committee with City of Placentia
(Miller/Nederhood)

  ·  Next meeting yet to be scheduled.
12. INTERGOVERNMENTAL MEETINGS
 12.1. YL Mayor's Prayer Breakfast - September 14, 2017 (Jones/Miller/Nederhood)
 12.2. ACWA Region 5 Tour - September 17, 2017 (Jones)
 12.3. YL City Council - September 19, 2017 (Hall)
 12.4. MWDOC - September 20, 2017 (Nederhood)
 12.5. SDLA Governance Foundations Workshop - September 25, 2017 (Hall)
 12.6. ISDOC Executive Committee - October 3, 2017 (Nederhood)
 12.7. YL City Council - October 3, 2017 (Jones)
 12.8. MWDOC Board - October 4, 2017 (Nederhood)
 12.9. OCSD Operations Committee - October 4, 2017 (Jones)
 12.10. MWDSC Infrastructure Inspection Trip - October 6, 2017 (Jones/Nederhood)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
 13.1. Meetings from October 11 - December 31, 2017
14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events.
 14.1. MWDSC Infrastructure Inspection Trip - October 6, 2017

MWDOC Elected Officials' Forum - November 2, 2017
  Recommendation: That the Board of Directors ratify and/or approve Director attendance at these events if desired.
15. ADJOURNMENT
 15.1. A Board of Directors Workshop Meeting has been scheduled Thursday, October 19, 2017 at 6:30 p.m. The next Regular Board of Directors Meeting will be held Tuesday, October 24, 2017.  Closed Session (if necessary) will begin at 5:30 p.m. and regular business at 6:30 p.m.
 
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District’s internet website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation.
Minutes have not been generated.